2019 Opera 3 Payroll Upgrades: Release information

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The release of Opera 3 (2.60) includes the statutory payroll changes for the 2018-19 year-end and the new 2019-20 tax year. Also included are the changes for Making Tax Digital for VAT. Making Tax Digital for VAT comes into force on 1 April 2019 and will apply for most businesses with annual sales over the VAT threshold of £85,000. If Making Tax Digital for VAT applies to you, you’ll have to use digital tools to keep records of your income and costs.

This upgrade is essential as it contains the Payroll information to enable customers to submit their year-end information correctly to the HMRC and further legislative changes for April 2019.

Please check back regularly for further updates regarding the Pegasus Upgrades 2019.

Payroll Changes

Welsh Income Tax

Welsh Income Tax rates and thresholds will be recorded in the software for the new tax year. From 6 April 2019, some of the Income Tax paid by people living in Wales will be paid to the Welsh government. The Welsh government will be able to vary the rate paid by Welsh resident taxpayers. This means that they could pay different rates of Income Tax than taxpayers in the rest of the United Kingdom. In practice the UK government will reduce the basic, higher and additional rates of Income Tax by 10p. The Welsh government will then decide the rates that will be added to the reduced UK rates.

Company Car Fuel Types

Changes will be introduced to fuel classifications in the 2019-20 tax year. For those employees who already have company cars, you will need to review and if necessary, amend the fuel types.

2018-19 fuel types 2019-20 fuel types

  • D – Diesel Either stays as D – Diesel or F -Diesel cars meeting Euro standard 6d/RDE2
  • E – Electric  A – All other cars
  • H – Hybrid A – All other cars
  • A – All other cars A – All other cars

Postgraduate loans

Postgraduate loans will be deducted via the PAYE process from April 2019 in the same way as Student loans. The repayment threshold is set at £21,000 and loans will be repaid at a rate of 6%. The deductions will be based on the pay that is subject to National Insurance contributions. PGL1 and PGL2 notices are being introduced in paper and electronic formats to start and stop Postgraduate loan deductions. These will run alongside the existing SL1 and SL2 notices for Student loans.

Full Payment Submissions

These new details are included in the FPS in the 2019-20 tax year:

  • Values for postgraduate loan repayments
  • New fuel types for company cars
  • An indicator for Welsh taxpayers.

New NI, PAYE and statutory payments rates and bands

The usual changes to National Insurance rates and earnings limits, Income Tax rates and bands, tax allowances, statutory payment rates and so on will be updated in the system tables in the software.  These will be updated for each company during the Update Data Structures process as usual.  From 06/04/2019 the total minimum Auto Enrolment contributions will be 8% – with the employer contributing at least 3%.

Making Tax Digital for VAT

A new version of Pegasus Scheduler will include changes to allow VAT Returns to be submitted to HMRC using the new Making Tax Digital for VAT service ‘MTD VAT API’. All sites must install Pegasus Scheduler along with Microsoft SQL Server/Express and Microsoft .NET Framework 4.7.2.  Companies will be able to complete the following activities in Opera 3:

• Switch on Making Tax Digital for VAT at the appropriate time using the Company Profiles screen.

• Authorise Opera 3 with HMRC to allow VAT Returns to be submitted.

• Monitor the current VAT Return values and submissions using a new screen called the ‘MTD VAT Centre’.

• Retrieve the next due VAT period start date, end date and payment due date from HMRC using the MTD VAT Centre.

• Post VAT adjustments to amend VAT Return values prior to submitting VAT Returns to HMRC.

• Consolidate multiple companies VAT data into a group VAT Return.

• Submit your VAT Return using the new Making Tax Digital for VAT service.

A new version of Opera 3 SQL SE will also include changes to allow VAT Returns to be submitted to HMRC using the new Making Tax Digital for VAT service. Pegasus Scheduler is not used with Opera 3 SQL SE. Full details and instructions for setting up and using the Making Tax Digital for VAT features will be provided when the software is released.

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TMB Privacy Policy

Why do we hold personal data?

Like any business, TMB Group has to keep personal data about staff, clients and potential customers. When you fill in the contact form on our website, for example, we need to keep a record so we can get back to you. Data is also held so we can deliver our services and so we can provide useful information, such as security update news.

What data do we keep?
Depending on our relationship with you, we’ll hold information such as your first and last names, your email address, your phone number and your postal address. We will also possibly have details about your business and those who work for you. If you’re a customer, then we may have some of your banking detail so we’re able to accept payments for the services we provide.

How is your data stored?

As a responsible IT company, TMB stores personal data on secured computer systems. Anything that is archived will be placed on encrypted drives.

We do use third-party customer management software, Autotask, which means data may be stored on their servers, but only the data we need to deliver our services. The same goes for the Microsoft services we use, such as Word, Excel and PowerPoint, which store information on Microsoft’s cloud servers. We also use Mailchimp for marketing purposes: to send emails and to manage subscriber lists.

These third parties are not permitted to share your data or to use it for marketing purposes. You can find Autotask’s privacy policy here: https://www.autotask.com/privacy-policy. Microsoft’s privacy policy for Office 365 is here: https://www.microsoft.com/online/legal/v2/?docid=43. Mailchimp’s policy is here: https://mailchimp.com/legal/privacy.

How long do we keep your data?

We will keep your data in our systems until it is no longer relevant to our business, but you can request that we remove or update it at any time. We will also inform any relevant third parties of your request.

Access to your information

The key thing to remember is that your data belongs to you. That means you can request copies of your personal data any time you like, or to access and update it. You also have the right to be forgotten, so if you ask that we delete your data, we will do so or provide a valid reason why we are unable to. We will, of course, require proof of your identity before addressing any such request.

Depending on your request, your information may be provided to you electronically. In such cases, it will be provided in a commonly used format.

Unsubscribing and deletion

Unsubscribing is not the same as a request for us to delete personal data. If, for example, you unsubscribe from a mailing list, it is necessary to keep your email address on record to prevent marketing email from being sent to you. If we were to delete that information, we would have no way to tell if you have unsubscribed. Nevertheless, you still have the right to request erasure of your personal data.

Your right to complain

If, for any reason, you are unhappy with the way your personal data is treated by us, you have the right to complain to a supervisory authority. In the UK, that would be the Information Commissioner’s Office (ICO).

Website analytics

Anyone who visits our website will automatically have data about them collected via Google Analytics. This gives us broad information about what people are doing on our website and which pages they are looking at. It does not provide us with personal information that could be used to identify individuals.

Cookies

Cookies are small text files that web browsers receive from websites. They are stored on your computer, and they enable sites to do things like remember if you’ve visited before, if you’re a customer, what your preferences are and so on. You are entitled to view our website without them, but you may lose this kind of functionality if you do so.

International data transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this privacy policy.

Data controllers and processors

TMB is the controller for marketing activity and personal data/special category data we hold on our own employees, but we are the processor when processing our customers’ personal data (e.g. buying a licence for a named individual).  We  may use sub-processors for processing data given to us by customers.

What we won’t ever do is sell your data. And if you sign up to our mailing list, you’ll only receive marketing material from TMB as a result – no one else.

For any questions regarding your data, contact TMB’s technical director, Richard Shuker, at [email protected] or write to us at A1 Endeavour Business Park, Penner Road, Havant, Hampshire, PO9 1QN..