Release of Opera 3 SQL SE (2.62.00)/Web Xchange (2.10.00)

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The Payroll and Personnel applications are now available in Opera 3 SQL SE.

Payroll provides the features necessary for managing the requirements and complexities of Payroll legislation and Auto Enrolment.

Payroll is an integral part of the Opera 3 SQL SE software solution with integration to the Personnel application, Nominal Ledger and Cashbook. It can also be used on a stand-alone basis.

Payroll is recognised under the HMRC PAYE Recognition Scheme.

New option in the Server Administration & Monitoring (SAM) application.

New statutory rates and thresholds can be deployed automatically after a software upgrade using an option included in the SAM application. When the option is used, after a software upgrade, new statutory rates and thresholds will be automatically updated for all companies in the Payroll application.

Opera 3 SQL SE Common folder

The network ‘common’ folder on the Opera 3 SQL SE server is where files are saved to send to HMRC, banks and pension providers.

Sub-folders are created for payroll when a new company is created using the SAM application.

The folders are for:

  • BACS files
  • Pensions files
  • RTI files
  • DEO payment schedules
  • External Nominal transfers.

The Opera 3 SQL SE service is used to save the files. The relevant users will therefore only need ‘read’ network permissions to the folders (apart from Online Filing Manager users who submit RTI files to HMRC – ‘write’ permissions are required for them as files are renamed after submission).

Opera 3 SQL SE Secure File Repository

Payslips and P60 PDFs will be created in the secure File Repository. The Opera 3 SQL SE service is exclusively used to securely save and read the PDFs, which means that they can be accessed only by using Opera 3 SQL SE.

During the upgrade from other Opera 3 editions to Opera 3 SQL SE, existing Payslips and P60 PDFs will be migrated to the secure File Repository.

Online Filing Manager

Online Filing Manager is now included with the Opera 3 SQL SE installation files. OFM is used to send RTI submissions to HMRC (Full Payment Submission, Employer Payment Summary and NINO Verification Request).

Windows 10 (1903)

Windows 10 (1903) Enterprise and Pro editions have been tested on all Opera editions. The Software Requirements guide has been updated at docs.pegasus.co.uk.

Maintenance releases of Opera 3 and Opera II

Maintenance releases of Opera 3/Opera 3 SQL (2.62.00) and Opera II Enterprise/Opera II Enterprise SQL (7.82.00) are also available.

The Opera 3 releases include fixes for issues relating to MTD for VAT and the performance of the Credit Management Centre in the Sales Ledger.

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TMB Privacy Policy

Why do we hold personal data?

Like any business, TMB Group has to keep personal data about staff, clients and potential customers. When you fill in the contact form on our website, for example, we need to keep a record so we can get back to you. Data is also held so we can deliver our services and so we can provide useful information, such as security update news.

What data do we keep?
Depending on our relationship with you, we’ll hold information such as your first and last names, your email address, your phone number and your postal address. We will also possibly have details about your business and those who work for you. If you’re a customer, then we may have some of your banking detail so we’re able to accept payments for the services we provide.

How is your data stored?

As a responsible IT company, TMB stores personal data on secured computer systems. Anything that is archived will be placed on encrypted drives.

We do use third-party customer management software, Autotask, which means data may be stored on their servers, but only the data we need to deliver our services. The same goes for the Microsoft services we use, such as Word, Excel and PowerPoint, which store information on Microsoft’s cloud servers. We also use Mailchimp for marketing purposes: to send emails and to manage subscriber lists.

These third parties are not permitted to share your data or to use it for marketing purposes. You can find Autotask’s privacy policy here: https://www.autotask.com/privacy-policy. Microsoft’s privacy policy for Office 365 is here: https://www.microsoft.com/online/legal/v2/?docid=43. Mailchimp’s policy is here: https://mailchimp.com/legal/privacy.

How long do we keep your data?

We will keep your data in our systems until it is no longer relevant to our business, but you can request that we remove or update it at any time. We will also inform any relevant third parties of your request.

Access to your information

The key thing to remember is that your data belongs to you. That means you can request copies of your personal data any time you like, or to access and update it. You also have the right to be forgotten, so if you ask that we delete your data, we will do so or provide a valid reason why we are unable to. We will, of course, require proof of your identity before addressing any such request.

Depending on your request, your information may be provided to you electronically. In such cases, it will be provided in a commonly used format.

Unsubscribing and deletion

Unsubscribing is not the same as a request for us to delete personal data. If, for example, you unsubscribe from a mailing list, it is necessary to keep your email address on record to prevent marketing email from being sent to you. If we were to delete that information, we would have no way to tell if you have unsubscribed. Nevertheless, you still have the right to request erasure of your personal data.

Your right to complain

If, for any reason, you are unhappy with the way your personal data is treated by us, you have the right to complain to a supervisory authority. In the UK, that would be the Information Commissioner’s Office (ICO).

Website analytics

Anyone who visits our website will automatically have data about them collected via Google Analytics. This gives us broad information about what people are doing on our website and which pages they are looking at. It does not provide us with personal information that could be used to identify individuals.

Cookies

Cookies are small text files that web browsers receive from websites. They are stored on your computer, and they enable sites to do things like remember if you’ve visited before, if you’re a customer, what your preferences are and so on. You are entitled to view our website without them, but you may lose this kind of functionality if you do so.

International data transfers

Information that we collect may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this privacy policy.

Data controllers and processors

TMB is the controller for marketing activity and personal data/special category data we hold on our own employees, but we are the processor when processing our customers’ personal data (e.g. buying a licence for a named individual).  We  may use sub-processors for processing data given to us by customers.

What we won’t ever do is sell your data. And if you sign up to our mailing list, you’ll only receive marketing material from TMB as a result – no one else.

For any questions regarding your data, contact TMB’s technical director, Richard Shuker, at [email protected] or write to us at A1 Endeavour Business Park, Penner Road, Havant, Hampshire, PO9 1QN..